Ask any couple: when you're in the midst of planning a wedding you feel like you are forgetting about something, all the time! Don't worry! This feeling is totally normal, and chances are, if you are hiring experienced and dedicated event pros, you won't miss anything.
At BEST Transportation, we work with hundreds of St. Louis couples to coordinate wedding transportation for both local and destination weddings! Our special event pros work seamlessly with couples to make sure all bridal events get the transportation services they need - for the Big Day and beyond!
Wedding Transportation Checklist
We know this is a BIG list of transportation ideas to consider. Let our special event coordinators help you in deciding what transportation options your celebrations will need, and how to time everything perfectly so that your group travels flawlessly from Point A to Point B (and Point C, if needed!), elevating your wedding day experience to be the very BEST it can be.
You've got that ring on your finger, and now it's time to celebrate! Of course, you have the "just for fun" events like bachelor or bachelorette parties and showers. On the other hand, the logistics of getting guests to the rehearsals and the wedding itself come into play.
Engagement Celebration Party Bus!
Wedding Dress Shopping - Stretch Limousine
Post Bridal Shower - Vehicle for Gifts
Bachelor / Bachelorette Party Bus
Out-of-Town Family - Airport Arrivals
Rehearsal Dinner - Wedding Party Vehicle
Rehearsal Dinner - Family & Guest Vehicle
The Big Day
It's finally here! There are going to be so many moving parts to this day, but you can't be everywhere at once. Not to be a downer, but every wedding has the potential to not go exactly as planned. Guests could be awful with directions, have unreliable vehicles that picks THAT DAY of all days to break down, or they could be a speed demon and get a ticket on the way. Don't leave logistics to chance. If you plan out your day with precision, you can rest assured that a vehicle will be there to get you where you need to say your "I do's!"
Bride & Bridal Party - Hair, Make-up & Nail Salon Appointments
Pre-Ceremony Lunch - Grooms Party & Brides Party
Pre-Ceremony Vehicles for Grandparents & Parents
Bride & Groom Ride to "First Look" Location
Wedding Guest Shuttle
Wedding Party Vehicle
Reception Guest Shuttle
After-Party Shuttle to the Hotel (Wedding Party plus Guests)
Bride & Groom Getaway Car
Wedding Gift Vehicle
The party isn't over just because the vows have been said! As people start to head back home, they may need rides to the airport. If you have a destination honeymoon, the last thing you want to do after successfully throwing a wedding is figure out how to get to the airport and what to do when you land. We work with affiliates worldwide to provide consistent, reliable transportation wherever you go!
Post-Wedding Brunch Shuttle
Out-of-Town Family - Airport Departures
Honeymoon Bon Voyage - Black Car to the Airport for Departure & Arrival
Questions to Ask When Booking
Let's be honest, you don't plan a wedding every day. Luckily, we do! Well, we assist with wedding planning. Obviously, you're going to ask your vehicle booking company questions like, "Is my date available," but you can save time and money by asking the right questions. Do your best to keep your transportation all under one company to ensure that you are getting the value and attention you deserve. Book with confidence and find the best transportation company for your big day by asking these questions:
How far in advance should I book?
Find out if your wedding date is a particularly busy time for that company. Sometimes booking way in advance can lock you into a price that could end up being more expensive if you wait.
Are there days or times that are less expensive than others?
In the wedding industry, you might hear the term "peak season." Depending on where you live, you may notice that certain times of the year are busier for weddings. Since those times of year are in demand, they may charge more. If you're willing to compromise on a Saturday in October, you may end up saving yourself hundreds, if not thousands of dollars.
Do you charge by the time or distance? Are there minimums?
This could vary based on your event. Consider your itinerary for the day and see which option would work for your event. Sometimes companies will charge you based on time because they could be using the time that the vehicle is sitting idle for other trips.
Are there any additional costs to consider?
Check for over time, gratuity, cleaning/damage fees, or any other potential surprises to stay within your budget.
What happens if the chauffeur is late, the weather is bad, or the vehicle breaks down?
Make sure there is a backup plan in place. If the booking company is prepared with a general backup plan, you won't have to scramble day of in the event of an emergency.
Will you be booking my vehicle to anyone else that day?
Ensure that if your vehicle is being used for another trip that there will be no conflicts with other schedules. Make sure the vehicle won't be showing up late or even cutting it close to your event, and get a feel for how rigid your schedule has to be.
Is your company insured?
In the event of an accident, make sure you're not on the hook for anything.
Do you have any wedding-specific vehicles on your fleet?
Make sure they have everything on your wish list! Whether it's a party bus, limo, or even a classic car, see what they have available.
Can I decorate the vehicle(s)?
We actually wrote an entire blog post on how to safely decorate a vehicle! Check it out, and find even more questions to ask.
What will the chauffeur be wearing?
Make sure they match your vision and are distinguishable from guests, other event transportation, and rideshare drivers.
Wedding planning can be difficult, but planning your wedding transportation can be a breeze with BEST! We have been providing safe, reliable luxury transportation for couples for 20 years. As long as you ask the right questions and stay in contact with your vendors, your wedding will go beautifully. Remember, this is your day to enjoy, so make it the BEST day ever!